Business Meeting

Annual Conference 2011 Archive

Saturday, April 9, 2011
8:00 to 9:15 AM

The 48th Annual Meeting of Prairie Star District, UUA, will be held at the Airport Holiday Inn, 6111 Fleur Drive, Des Moines, Iowa.

PLEASE NOTE: The Annual Business Meeting is being held early in the morning on Saturday this year.

The agenda for the meeting includes adoption of the 2011–2012 Prairie Star District budget, the election for the positions shown in the report of the Nominating Committee, and such other matters as may properly come before the meeting.

Business Meeting Links

The Nominating Committee Report: The slate of nominees for District offices to be elected at the Annual Meeting. The report including biographical information is available to view here. A hard copy was included in the official notice of the meeting mailed to every congregation president and parish minister.

Proposed Budget (in PDF Format — 28KB) : The proposed budget is available to view here.

Delegate Counts: A list by congregation of the number of delegates per congregation for 2011.

Voting Delegates

Congregational Delegates

Every affiliated congregation in good standing is entitled to a specific number of delegates who can vote at the meeting. The number of delegates is determined by the number of certified congregation members. Each congregation may send as many participants to the conference as desired, but only the delegates accredited on the Web site will be able to vote. All conference participants including delegates should complete a Registration to attend the Annual Conference.

Procedure for accrediting congregational delegates:

• The congregation should select its delegates according to its bylaws.
•  An officer or minister of the congregation must record the delegates’ names on the Delegate Accreditation page of this web site before 11:30 AM on Tuesday, April 5, 2011. The congregation's username and password are required to enter the names. The username and password are in the official notice of the meeting which was mailed to two officers of the congregation on March 3, 2011.
• Delegates who have NOT been listed on the web site by the April 5, deadline must bring to the conference a letter signed by the minister or an officer of their congregation stating the name of the congregation and the names of the delegates.
• Fellowshipped, settled, and interim ministers are automatically delegates. Please do not list them with the delegates selected by the congregation.
• People who will be delegates should also register like other conference participants.  (The accreditation process above does not do that; it merely identifies who the voting delegates are.)
• Delegates who have been accredited on the Web site must also sign in at the Delegate table at the Conference before 7:30 AM on Saturday, April 9, 2011 to show that they are in attendance. They will then be given a delegate card to use in voting at the Business Meeting.

Additional Delegates

There are two other groups of delegates:

1. Ordained, fellowshipped, settled, and interim ministers and ministers emeritus are entitled to be delegates (in addition to the delegates selected by congregations).
2. Members of the PSD Board of Directors are also entitled to be delegates.

Procedure for additional delegates:

• These delegates are automatically accredited and should not be listed with the congregational delegates.
• Persons who are delegates by their ministerial or Board member status should sign in at the Conference before 7:30 AM on Saturday, April 9, 2011 to show they are in attendance and will be given a delegate cardto use in voting at the Business Meeting.
• All conference participants including delegates should complete a Registration to attend the Annual Conference.